An Unconventional Intro to Cryptocurrency

5 COMMON MISCONCEPTIONS ABOUT DIGITIZATION.

In this context, digitization simply is turning hard copy data into soft copy data through the process of scanning. It has become a crucial component of business functions today and will definitely continue playing an important part in the day-to-day running of organizations. Despite the wide reach and use of this technology there still linger some misconceptions about it. However once the misconceptions are understood it becomes clear that it is in the best interest of organizations to adopt digitization. This article seeks to shed understanding on five common misconceptions on digitization.

 

1.    My organization has survived without it this far, we don’t need it

Yes, your organization may have survived without it thus far, but it will not survive for very long going forward if it does not adapt to changing trends and digitize. Comfort has never been the forte of any organization. Organizations that stand the test of time and excel have one thing in common. They adapt to change early to stay ahead of the curve. For example Nokia, a global leader in hand held phones for many years was pushed back to obscurity when it stayed comfortable with doing things as they always had, instead of adapting to serve the changing market demands. In terms of digitization change is not only inevitable, more so it is urgent.

 

2.    Digitization is expensive

A major point of concern when procuring anything is the price it will cost to acquire it. To put it plainly, the initial cost of digitization either as a service, which is the recommended approach, or by procuring the digitization equipment and digitizing in-house, usually seems high at first. However, the value that the organization receives in terms of backup storage and ease of workflows is greater than the cost, and what’s more it lasts for perpetuity. In the long-run it would actually be more expensive for an organization not to digitize than to go ahead and digitize their records.

 

3.    My organization can do it in-house

This is not exactly a misconception but based on the findings from organizations that have attempted to digitize in-house, it is much better to procure the service. This is because organizations that offer this service have the skills and experience to do this in a specialized, organized and timely manner. A service provider will also do a job that is as per industry standards and will be available for any after sales services that your organization will need, freeing up time for your organization to do the more important day to day tasks.

 

4.    Digitization will compromise the security of my sensitive information

It is important when digitizing both historical and current data to safeguard your information. Granted, there is a chance that the information will be compromised, therefore it is important to do your due diligence before selecting the digitization service provider. Some important demands your organization should have regarding the potential service provider are: the company legal documents, to ensure that the company is legit, and equally if not more important is reference letters from organizations the size of yours or larger that have been served by the company in interest, to satisfactory industry standards and as per your organization’s specifications.

 

5.    Digitization is too complicated

Anything one is not familiar with is bound to raise questions. However lack of exposure or understanding does not necessarily mean it is complicated, it simply means it needs to be understood. For the whole process from procuring a digitization service provider, to selecting the mode of storage be it cloud or on premise server, to the format of selecting the arrangement of digitized data to retrieval to backing up the data, all is simple and can be understood easily. For more information on this, Coseke Kenya Limited will be available to answer your concerns.

 

Are there any misconceptions you may have regarding digitization for your organization? Leave a comment in the comments section and let’s share our thoughts and insights!

Have a productive week ahead.