Has your board met lately?
Many organizations have experienced major challenges in
operations since the beginning of 2020,
when COVID-19 hit the world hard. Organizations have been forced to source for
industry-specific opportunities available in the market, to ensure that work
continues effectively, albeit differently.
Boards provide the crucial function of steering and providing
oversight to organizations. Before the pandemic hit, boards would meet
in-person in board rooms to discuss and make decisions in person, as was
tradition. Prevailing conditions have challenged this, and now organizations
have opted for tools to facilitate virtual meetings which offer more than
virtual video calls do.
Below are some of the ways e-board solutions have
facilitated seamless continuity of board meetings and operations:
1. Capability of Virtual meetings
Board meetings can now be virtual, meaning that board
members can meet remotely via E-Board solutions such as On-Board. They
bring people together via the internet, even when they are socially apart. This
means that board members can attend board meetings from the comfort of their
homes or remote work stations. All they need is a smart device and a strong,
reliable internet connection, plus the E-Board solution. It is easy to navigate
and use, is very secure and is pocket friendly. It is therefore gives users a
pleasurable experience, regardless of their level of IT experience. Their
partner in Kenya and East Africa is Coseke Limited. Find us here.
2.
Security
of board-specific information
The agenda for discussion in board meetings, as well
as the goings on in the board meeting are often private and confidential. It is
important that this information is closely guarded at all times, to ensure the
integrity of the board meetings. E-Board solutions offer strict privacy
features to achieve this. It also has access control features, only allowing
the board members to access the information. Additionally there is the
read-only access control feature, which is also a security feature. This means
that every activity undertaken on the platform is recorded in a detailed
format, indicating the person who acted, at what time and from which device or
location.
3.
Storage
and easy access of corporate information
Information can be stored and shared easily from a
central location online by the board members with the aid of the company secretary.
This means that should a board member need any specific information e.g. Minutes
of a previous meeting, the agenda for a coming meeting, they can access it
independently without the need to contact the secretary to get it.
4.
Easy
edit and authorization
The board can actively work on important documents and
make any edits required in real time. This is a major time saver of board
meeting proceedings. Additionally via E-Board platforms, the board can
authorize documents electronically via the e-signature capability, again in
real time.
5.
Reports
and Alerts
On-Board is created to give all-round convenience to
board members. It therefore not only interacts with board members when they are
actively using the platform but also when they are not. For example, it can
send automated alerts to board members via SMS or email. These alerts could be
in regard to the next board meeting, assignments or deliverables to be
discussed during the next board meeting as well as any announcements by the company
secretary of the board. This ensures that the board members are on the same
page at all times.
In conclusion…
The prevailing conditions are no reason to put a pause
on board meetings. On the bright side it is only a challenge that has forced
the ICT industry to develop better and more efficient ways of working, one
where social distance is not a challenge.
For more information on E-Board solutions, feel free
to send an email to sales.ke@coseke.com
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